The Director/Commissioner of Collegiate Education is Chief Controlling Authority
and Head of the Directorate of Collegiate Education. He/She controls all administrative
units under his/her control and educational institutions imparting education at
Under Graduate and Post Graduate levels, both in Government and Private sectors.
The Director/Commissioner has several functions to be discharged prescribed by several
Government rules, regulations and procedures and also prescribed under A. P. Education
Act of 1982 as amended from time to time. He is the Ex-officio member of the Executive
Councils of all State Universities and several other committees connected with Collegiate
Education. The detailed job chart of each functionary is given in the functionary
- Subject to the provisions of Act
and the general/special orders of the Government made in the behalf, the Director/Commissioner
of Collegiate Education shall be the Chief Controlling Authority in all matters
connected with the administration of Department of Collegiate Education. He/She
is the Head of the Department presiding over the entire Department of Collegiate
Education. (Section 3(3) of the Act).
- The Director/ Commissioner shall
implement all the policies of the Government relating to the Department of Collegiate
- Annual Developmental Plans: The
Director/Commissioner of Collegiate Education prepares the annual plans of developmental
schemes and submits them to Government at the appropriate time in the financial
year. After the approval of these schemes by the Government, he/she shall take necessary
steps for their effective implementation.
- Budget The Director/Commissioner
gets budget estimates prepared and submits them to Government. On approval by the
Government, the Director/Commissioner makes the allocation of the funds to the Regional
Offices and the Colleges. He/She will take necessary steps for proper utilization
of funds under various heads, allotted to the Regional Offices and Colleges before
the end of the financial year. The "budget calendar" (i.e., the dates prescribed
by the Government for submission of several statements relating to budget estimates)
should be meticulously adhered to.
- The Director/Commissioner of Collegiate
Education takes all steps for the improvement of academic standards in the colleges
and also gives directions to Regional Joint Directors, Principals and such other
officers for the effective implementation of Government policies in the matter.
- The Director/Commissioner is the
appointing authority of the Lecturers, Librarians and Physical Directors working
in Government Degree Colleges in the State.
- The Director/Commissioner is vested with the following
a.) Director/Commissioner is the pay fixation authority for Principals and RJDs.
b.) He/She is also the leave sanctioning authority for Principals and RJDs.
c.) Director/Commissioner is the authority to permit the staff working in Government
Colleges/RJD offices, to go abroad.
d.) Director/Commissioner is the competent authority to approve the deputation of
lectures working in Government Colleges, to other departments/institutions.
e.) He/She has the authority to effect the transfers of Lecturers, Tutors/Demonstrators
and Administrative Officers.
f.) He/She can send proposals to Government:
I.For the transfer of Regional Joint Directors/Joint Directors.
II. For the promotion of - a. Principals as Regional Joint Directors/Joint
g). The Director/Commissioner is the competent to promote the Superintendents as
Assistant Directors/Administrative Officers and Assistant Directors/Administrative
Officers as Deputy Directors.
- The Director/Commissioner makes
arrangements to furnish the records required by the Audit Party of Accountant General
and answers all objections raised during the audit. He/She is responsible for furnishing
compliance on all audit objections.
- The Director/Commissioner attends
Public Accounts. Committee, Assurance Committee and other Committees of the State
Legislature and clarifies the issues raised by them.
- The Director/Commissioner will
arrange for the preparation of replies to the Legislative Assembly Questions and
Short Notice Questions concerning to the Department and submits them to the Government.
- The Director/Commissioner is the
competent- authority to permit the Government and Private Colleges to utilize the
accumulated special fees funds, for college development activities (G.O.Ms.No. 593
Edn, (C) Dept. dt.21-3-1972).
- The Director/Commissioner is the sanctioning authority
of scholarships like.
1) National Merit scholarships.
2) General merit Scholarships.
3) State Merit Scholarships.
4) Telugu Vignana Parithoshikam.
5) Scholarships for students from the n\Non-Hindi speaking states
for Post- Metric- Students in Hindi.
The functions, responsibilities, and the powers of the Director/Commissioner of
College Education as per AP.Education Act of 1982 as amended from time to time and
the rules prescribed under
the Act are given below.
- The Director/Commissioner is the
competent authority to be informed' about the nomination of Secretary or Correspondent
or any other person to manage the affairs of private educational institution (Sec.24
(2) of the Act).
(Rule 7 of AP.Grant-in-aid Code).
- The Director/commissioner is competent
authority to approve the appointment of Correspondents of Private Educational Institutions.
- Annual Audit of Accounts Under
Section 48 & 49 the Director/ Commissioner is the competent authority to get
audited the accounts of every Private Educational Institution receiving grant out
of State funds and other sources every year. The officer or the person authorized
by the Director/Commissioner for auditing the accounts shall have full access to
the account books and other documents required to be maintained by the Educational
institutions. After the audit a copy of the audit report submitted by the officer
or person authorized for the purpose shall be forwarded to Educational Institution
(Rule 3 of the Rules Issued In G 0 Ms No 172 Edn (R) dt 27-3-86 read with Rule 6
- Disbursal of Grant Under section
43(2) of the Act the Director/Commissioner or his/her subordinate officer authorized
by the Government shall disburse the grant sanctioned under section 42 & 43
(1) to Private Educational Institution in the State in such manner and subject to
such conditions as may be prescribed by the Government.
- Inspection & Enquiry: the Director/Commissioner,
as the competent authority shall have the right to cause Inspection or Inquiry In
respect of any Educational Institution its accounts, its building laboratories libraries,
workshops and equipment and also examination teaching and other work conducted or
done by the Institution or any other matter connected with the institution He/she
may direct any person or persons to cause such an enquiry the educational agency
shall be entitled to be represented the rest.
(1) The Director/Commissioner shall communicate to the educational
agency the enquiry report and advise the action to be taken within the prescribed
time. Where the educational agency fails to comply with the instructions issued
by the Director/Commissioner he/she may issue directions as deemed fit. The Educational
agency and the Head of the Institution shall comply with such direction (Section
50 Sub Sections 1 to 4 of A P Edn Act 1982 and Rule 3 of the Rules Issued In G 0
Ms. No 32 Edn (R) dt 2-2-88)
- Action on Managements of Private
Educational Institutions Under Section 24(3) (a) read with G 0 Ms No 147 Edn dt
21-6-90 the Director/Commissioner is the competent authority to suspend the management
of a private educational Institution and appoint a Special Officer till reconstitution
of the management where he/she is satisfied that the management is responsible for
the lapses or irregularities of Institution. This shall be done after giving to
such management an opportunity to representation and after recording the reasons
for such action (provided that as per Act 27 of 1987 no management of minority educational
Institution shall be suspended under this sub section save mismanagement)
- Action against Management As per
section 24 3(b) and G.O Ms No 147 Edn Dt 21-6-90 the Director/Commissioner as the
competent authority can recommend to the management of private Institution to take
action against the manager of institution after satisfying himself that the manager
alone is responsible for the lapses or the Irregularities of the institution.
- As per section 24(4) and G 0 MsNo.147
Edn Dt 21-6-90 the Director/Commissioner as competent authority may for reason to
be recorded In writing declare person to be unfit to be the manager of a private
institution after giving such person an opportunity of making his representation
against such declaration provided that as per Act 27 of 1987 no manager of minority
educational Institution shall be declared to be unfit under this sub section save
- Power of Entry or Inspection: The
Director/Commissioner may for the purpose of requisitioning or requiring any property
may by order of orders:
a) empower any authority to enter and inspect any property of
private educational institution specified in the order liable to be requisitioned
or acquired under the Act.
b) require any person to furnish to such authority such information
in possession relating to the property as may be specified in the order.
- Appellate authority: The Director/Commissioner
shall be the appellate authority in respect of the orders passed by his subordinate
officers (Section 89 of the Act).
- Revision of orders: The Director
/Commissioner may suo moto at any time or on application received from any person
interested within ninety days after passing of any orders under the provision of
the Act review any order passed by him/her if it was passed under any mistake whether
of fact or of law or in ignorance of any material fact (Section 91 of the Act).
- Action under Government order:
The Director/Commissioner, under the order of the Government, shall make an enquiry
or take appropriate proceedings under the Act in respect of any matter specified
in the said order and report to the Government, in due course the result of the
enquiry made or the proceedings taken by him (Sec. 92 of the Act).
- Emergency powers of\ Director:
Where at any time, it appears to the Director/Commissioner that the manager of a
private institution or a local authority institution has made default in performing
any functions entrusted to him by or under the Act relating to the maintenance and
administration of the institution, he may, by order in writing, fix a period for
performance of such function (Sec. 94 (1 )).
- If the manager of a private institution
other than minority educational institution fails to perform the function within
the period so fixed, the Director/Commissioner may appoint any officer subordinate
to him to perform such function on behalf of the manager for the purpose of securing
the proper maintenance and administration of the institution for the purpose of
avoiding hardship to the employees of the institution and may direct that the expenses
of performing such function shall be paid within such time as he may fix, to the
Government by the management out of the funds of the institution and without prejudice
to any other method of recovery, the whole or any part of such expenses maybe deducted
from any sum payable to institution by way/of granting-aid (Section 94(2)).
- Appointment of Non-teaching staff:
The Director/Commissioner shall be the competent authority to approve appointments
of non-teaching staff in private colleges (Rule 7 (3) of the Rules issued in G.O.Ms.29
Edn. (R) dt.5-2-1987).
- Selection Committees: The Director
shall nominate any officer subordinate to him, to be on the Selection Committee
for appointment of staff to the teaching and non-teaching posts (Rule 7(c) of Rules
issued in G.O.Ms.29 Edn. (R) dt.5-2-1987).
- Director/Commissioner or his/her
nominee is the member of Selection Committee for appointing teaching staff in private
educational institution (G.O.Ms.12 Edn. (CE 1-2) dt.10-1-92).
- Inspections: The Director/Commissioner is the competent
authority to make or order inspection of the office or institution under his control.
Inspection of office of Regional Joint Director of Collegiate Education and inspection
of a few Degree Colleges every year shall be the responsibility of the Director/Commissioner.
He/she shall be the reviewing authority and appellate authority for the appeals
made against the inspecting/inspection reports (Rule 3 for A. P. Educational Institution
(inspection and visits) Rules issued in G.O.Ms.No.32 Edn. (R) dt.2-21988).
- A. P. Residential Educational Institutions:
Colleges under the management of AP. Residential Educational Society or under the
management of AP. Social Welfare Residential Educational Society shall be inspected
by the Director/Commissioner or any officer not below the rank of Dy. Director authorized
The Reviewing authority and appellate authority are the Secretary and Chairman of
the Society concerned.
He is empowered to make surprise visits of the institutions, whenever required.
(Note 1 & 2 under Rule 3) of AP. Educational institutions (inspection, and visits)
Rules issued in G.O.Ms.No.32 Edn. (R) dt.2-21988. .
- The Degree Colleges managed by
A P. Residential Educational Institutions Society and the A P. Social Welfare Residential
Educational Institutions Society shall be visited at least once in an academic year,
either before or after the annual inspection, by the Director/ Commissioner or on
his authorization any officer not below the rank of a Deputy Director. G.O.Ms.No.32
Edn. (R) dt.2-2-1988 (Rule 9 3(c) G.O.Ms.No.32 Edn.(R) dt.2-2-1988).
- The Director/Commissioner shall
approve the annual inspection programmes of Regional Joint Directors under his control
(Rule G.O.Ms.No.32 Edn.(R)dt.2-2-1988).
- The Director/Commissioner or any
officer authorized by him/her not below the rank of Deputy Director, shall make
regular visits to the institutions under his/her administrative control (Rule 9(1)
G.O.Ms.No.32 Edn.(R) dt.2-2-1988).
- The Director/Commissioner is the
competent authority to initiate the action and prosecute the management and/or Secretary/Correspondent
of the offender institution for violation of various provisions of the Act and the
Rules made there under (Rule 19 of the above Rules).
- The Commissioner/Director is accountable
to the Government.