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FUNCTIONS OF DIRECTOR / COMMISSIONER OF COLLEGIATE EDUCATION


                     

The Director/Commissioner of Collegiate Education is Chief Controlling Authority and Head of the Directorate of Collegiate Education. He/She controls all administrative units under his/her control and educational institutions imparting education at Under Graduate and Post Graduate levels, both in Government and Private sectors. The Director/Commissioner has several functions to be discharged prescribed by several Government rules, regulations and procedures and also prescribed under A. P. Education Act of 1982 as amended from time to time. He is the Ex-officio member of the Executive Councils of all State Universities and several other committees connected with Collegiate Education. The detailed job chart of each functionary is given in the functionary manual.

 

  1. Subject to the provisions of Act and the general/special orders of the Government made in the behalf, the Director/Commissioner of Collegiate Education shall be the Chief Controlling Authority in all matters connected with the administration of Department of Collegiate Education. He/She is the Head of the Department presiding over the entire Department of Collegiate Education. (Section 3(3) of the Act).
  2. The Director/ Commissioner shall implement all the policies of the Government relating to the Department of Collegiate Education.
  3. Annual Developmental Plans: The Director/Commissioner of Collegiate Education prepares the annual plans of developmental schemes and submits them to Government at the appropriate time in the financial year. After the approval of these schemes by the Government, he/she shall take necessary steps for their effective implementation.
  4. Budget The Director/Commissioner gets budget estimates prepared and submits them to Government. On approval by the Government, the Director/Commissioner makes the allocation of the funds to the Regional Offices and the Colleges. He/She will take necessary steps for proper utilization of funds under various heads, allotted to the Regional Offices and Colleges before the end of the financial year. The "budget calendar" (i.e., the dates prescribed by the Government for submission of several statements relating to budget estimates) should be meticulously adhered to.
  5. The Director/Commissioner of Collegiate Education takes all steps for the improvement of academic standards in the colleges and also gives directions to Regional Joint Directors, Principals and such other officers for the effective implementation of Government policies in the matter.
  6. The Director/Commissioner is the appointing authority of the Lecturers, Librarians and Physical Directors working in Government Degree Colleges in the State.
  7. The Director/Commissioner is vested with the following powers.

    a.) Director/Commissioner is the pay fixation authority for Principals and RJDs.

    b.) He/She is also the leave sanctioning authority for Principals and RJDs.

    c.) Director/Commissioner is the authority to permit the staff working in Government Colleges/RJD offices, to go abroad.

    d.) Director/Commissioner is the competent authority to approve the deputation of lectures working in Government Colleges, to other departments/institutions.

    e.) He/She has the authority to effect the transfers of Lecturers, Tutors/Demonstrators and Administrative Officers.

    f.) He/She can send proposals to Government:
        I.For the transfer of Regional Joint Directors/Joint Directors.
        II. For the promotion of - a. Principals as Regional Joint Directors/Joint Directors and

    g). The Director/Commissioner is the competent to promote the Superintendents as Assistant Directors/Administrative Officers and Assistant Directors/Administrative Officers as Deputy Directors.
  8. The Director/Commissioner makes arrangements to furnish the records required by the Audit Party of Accountant General and answers all objections raised during the audit. He/She is responsible for furnishing compliance on all audit objections.
  9. The Director/Commissioner attends Public Accounts. Committee, Assurance Committee and other Committees of the State Legislature and clarifies the issues raised by them.
  10. The Director/Commissioner will arrange for the preparation of replies to the Legislative Assembly Questions and Short Notice Questions concerning to the Department and submits them to the Government.
  11. The Director/Commissioner is the competent- authority to permit the Government and Private Colleges to utilize the accumulated special fees funds, for college development activities (G.O.Ms.No. 593 Edn, (C) Dept. dt.21-3-1972).
  12. The Director/Commissioner is the sanctioning authority of scholarships like.
        1) National Merit scholarships.
        2) General merit Scholarships.
        3) State Merit Scholarships.
        4) Telugu Vignana Parithoshikam.
        5) Scholarships for students from the n\Non-Hindi speaking states for Post- Metric-   Students in Hindi.

    The functions, responsibilities, and the powers of the Director/Commissioner of College Education as per AP.Education Act of 1982 as amended from time to time and the rules prescribed under
    the Act are given below.
  13. The Director/Commissioner is the competent authority to be informed' about the nomination of Secretary or Correspondent or any other person to manage the affairs of private educational institution (Sec.24 (2) of the Act).
    (Rule 7 of AP.Grant-in-aid Code).
  14. The Director/commissioner is competent authority to approve the appointment of Correspondents of Private Educational Institutions.
  15. Annual Audit of Accounts Under Section 48 & 49 the Director/ Commissioner is the competent authority to get audited the accounts of every Private Educational Institution receiving grant out of State funds and other sources every year. The officer or the person authorized by the Director/Commissioner for auditing the accounts shall have full access to the account books and other documents required to be maintained by the Educational institutions. After the audit a copy of the audit report submitted by the officer or person authorized for the purpose shall be forwarded to Educational Institution (Rule 3 of the Rules Issued In G 0 Ms No 172 Edn (R) dt 27-3-86 read with Rule 6 therein)
  16. Disbursal of Grant Under section 43(2) of the Act the Director/Commissioner or his/her subordinate officer authorized by the Government shall disburse the grant sanctioned under section 42 & 43 (1) to Private Educational Institution in the State in such manner and subject to such conditions as may be prescribed by the Government.
  17. Inspection & Enquiry: the Director/Commissioner, as the competent authority shall have the right to cause Inspection or Inquiry In respect of any Educational Institution its accounts, its building laboratories libraries, workshops and equipment and also examination teaching and other work conducted or done by the Institution or any other matter connected with the institution He/she may direct any person or persons to cause such an enquiry the educational agency shall be entitled to be represented the rest.
       (1) The Director/Commissioner shall communicate to the educational agency the enquiry report and advise the action to be taken within the prescribed time. Where the educational agency fails to comply with the instructions issued by the Director/Commissioner he/she may issue directions as deemed fit. The Educational agency and the Head of the Institution shall comply with such direction (Section 50 Sub Sections 1 to 4 of A P Edn Act 1982 and Rule 3 of the Rules Issued In G 0 Ms. No 32 Edn (R) dt 2-2-88)
  18. Action on Managements of Private Educational Institutions Under Section 24(3) (a) read with G 0 Ms No 147 Edn dt 21-6-90 the Director/Commissioner is the competent authority to suspend the management of a private educational Institution and appoint a Special Officer till reconstitution of the management where he/she is satisfied that the management is responsible for the lapses or irregularities of Institution. This shall be done after giving to such management an opportunity to representation and after recording the reasons for such action (provided that as per Act 27 of 1987 no management of minority educational Institution shall be suspended under this sub section save mismanagement)
  19. Action against Management As per section 24 3(b) and G.O Ms No 147 Edn Dt 21-6-90 the Director/Commissioner as the competent authority can recommend to the management of private Institution to take action against the manager of institution after satisfying himself that the manager alone is responsible for the lapses or the Irregularities of the institution.
  20. As per section 24(4) and G 0 MsNo.147 Edn Dt 21-6-90 the Director/Commissioner as competent authority may for reason to be recorded In writing declare person to be unfit to be the manager of a private institution after giving such person an opportunity of making his representation against such declaration provided that as per Act 27 of 1987 no manager of minority educational Institution shall be declared to be unfit under this sub section save mismanagement.
  21. Power of Entry or Inspection: The Director/Commissioner may for the purpose of requisitioning or requiring any property may by order of orders:
         a) empower any authority to enter and inspect any property of private educational institution specified in the order liable to be requisitioned or acquired under the Act.
         b) require any person to furnish to such authority such information in possession relating to the property as may be specified in the order.
  22. Appellate authority: The Director/Commissioner shall be the appellate authority in respect of the orders passed by his subordinate officers (Section 89 of the Act).
  23. Revision of orders: The Director /Commissioner may suo moto at any time or on application received from any person interested within ninety days after passing of any orders under the provision of the Act review any order passed by him/her if it was passed under any mistake whether of fact or of law or in ignorance of any material fact (Section 91 of the Act).
  24. Action under Government order: The Director/Commissioner, under the order of the Government, shall make an enquiry or take appropriate proceedings under the Act in respect of any matter specified in the said order and report to the Government, in due course the result of the enquiry made or the proceedings taken by him (Sec. 92 of the Act).
  25. Emergency powers of\ Director: Where at any time, it appears to the Director/Commissioner that the manager of a private institution or a local authority institution has made default in performing any functions entrusted to him by or under the Act relating to the maintenance and administration of the institution, he may, by order in writing, fix a period for performance of such function (Sec. 94 (1 )).
  26. If the manager of a private institution other than minority educational institution fails to perform the function within the period so fixed, the Director/Commissioner may appoint any officer subordinate to him to perform such function on behalf of the manager for the purpose of securing the proper maintenance and administration of the institution for the purpose of avoiding hardship to the employees of the institution and may direct that the expenses of performing such function shall be paid within such time as he may fix, to the Government by the management out of the funds of the institution and without prejudice to any other method of recovery, the whole or any part of such expenses maybe deducted from any sum payable to institution by way/of granting-aid (Section 94(2)).
  27. Appointment of Non-teaching staff: The Director/Commissioner shall be the competent authority to approve appointments of non-teaching staff in private colleges (Rule 7 (3) of the Rules issued in G.O.Ms.29 Edn. (R) dt.5-2-1987).
  28. Selection Committees: The Director shall nominate any officer subordinate to him, to be on the Selection Committee of a Private College for appointment of staff to the teaching and non-teaching posts (Rule 7(c) of Rules issued in G.O.Ms.29 Edn. (R) dt.5-2-1987).
  29. Director/Commissioner or his/her nominee is the member of Selection Committee for appointing teaching staff in private educational institution (G.O.Ms.12 Edn. (CE 1-2) dt.10-1-92).
  30. Inspections: The Director/Commissioner is the competent authority to make or order inspection of the office or institution under his control.

    Inspection of office of Regional Joint Director of Collegiate Education and inspection of a few Degree Colleges every year shall be the responsibility of the Director/Commissioner. He/she shall be the reviewing authority and appellate authority for the appeals made against the inspecting/inspection reports (Rule 3 for A. P. Educational Institution (inspection and visits) Rules issued in G.O.Ms.No.32 Edn. (R) dt.2-21988).
  31. A. P. Residential Educational Institutions: Colleges under the management of AP. Residential Educational Society or under the management of AP. Social Welfare Residential Educational Society shall be inspected by the Director/Commissioner or any officer not below the rank of Dy. Director authorized by him/her.

    The Reviewing authority and appellate authority are the Secretary and Chairman of the Society concerned.

    He is empowered to make surprise visits of the institutions, whenever required. (Note 1 & 2 under Rule 3) of AP. Educational institutions (inspection, and visits) Rules issued in G.O.Ms.No.32 Edn. (R) dt.2-21988. .
  32. The Degree Colleges managed by A P. Residential Educational Institutions Society and the A P. Social Welfare Residential Educational Institutions Society shall be visited at least once in an academic year, either before or after the annual inspection, by the Director/ Commissioner or on his authorization any officer not below the rank of a Deputy Director. G.O.Ms.No.32 Edn. (R) dt.2-2-1988 (Rule 9 3(c) G.O.Ms.No.32 Edn.(R) dt.2-2-1988).
  33. The Director/Commissioner shall approve the annual inspection programmes of Regional Joint Directors under his control (Rule G.O.Ms.No.32 Edn.(R)dt.2-2-1988).
  34. The Director/Commissioner or any officer authorized by him/her not below the rank of Deputy Director, shall make regular visits to the institutions under his/her administrative control (Rule 9(1) G.O.Ms.No.32 Edn.(R) dt.2-2-1988).
  35. The Director/Commissioner is the competent authority to initiate the action and prosecute the management and/or Secretary/Correspondent of the offender institution for violation of various provisions of the Act and the Rules made there under (Rule 19 of the above Rules).
  36. The Commissioner/Director is accountable to the Government.

     

 

 

 

                                            


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